People
How to view, search, and manage all participants across your organisation's activities and memberships.
People
The People section gives you a unified view of everyone who has engaged with your organisation — whether they are members, activity participants, or former members. It is your central directory for managing relationships with young people.
Accessing People
Navigate to Organisation > People in the sidebar. This section is available to owners and admins.
Viewing Participants
The People page displays a table with the following information for each person:
- Name — their display name
- Email — their contact email (if shared)
- Phone — their phone number (if shared)
- Relationship — how they are connected to your organisation
- Since — when they joined (shows as "Member Since" for members, or "Left" for former members)
Click on a row to expand it and see additional details.
Filtering
Use the filter options to narrow down the list:
By Relationship Type
- All — everyone who has engaged with your organisation
- Members — current organisation members
- Attendees — people registered for your activities
- Former — people who have left or been removed
By Activity
Select a specific activity to see only the participants registered for that activity. This is useful for managing individual events or informal activities.
Searching
Use the search bar to find specific people by:
- Name
- Email address
- Phone number
Search results update in real time as you type.
Sorting
Click any column header to sort the list:
- Name — alphabetical order
- Email — alphabetical order
- Phone — by phone number
- Relationship — grouped by type
- Since — by date (newest or oldest first)
Pagination
The People list shows 50 entries per page. Use the pagination controls at the bottom to navigate between pages.
Sending Messages
To communicate with one or more people:
- Select the people you want to message using the checkboxes
- Click Message
- Compose your message in the modal that appears
- Send the message
Tip: Use the activity filter to select all participants in a specific activity, then send a targeted message about that activity.
Data and Privacy
The information displayed in the People section is based on what each person consented to share:
- Membership data — shared when joining your organisation (retained permanently while they are a member)
- Activity-only data — shared when registering for an activity (automatically deleted after 90 days)
When someone leaves your organisation or their data retention period expires, their personal data is removed. See the platform's privacy policy for full details.
Note: The People list updates in real time. When new participants register or members join, they appear automatically.